Procure to Pay for Stock Items

Best Practice Scenario: Procure to Pay for Stock Items

The Procure-to-Pay (Non-Stock) business scenario allows you to purchase non-stock materials, such as office material, engineering sample material, or fixed assets. This scenario can be triggered by employees or assistants who create shopping carts, by project teams who need non-stock materials for projects, by buyers directly in purchase orders or requests for quotation (RFQ), or by accounts payable accountants in supplier invoices. Deliveries can be confirmed centrally or de-centrally. Costs for project-related non-stock materials are directly transferred to project tasks in financial accounting. If a catalog, purchasing contract, or list price for a non-stock material exists, a purchase order can be created automatically. If no source of supply exists, you can send RFQs to determine appropriate suppliers. With this scenario you can also order non-stock materials to cover customer demands by using sales orders or service orders to trigger third-party procurement.

Process Flow details Procure to Pay for Stock Items

Roles involved to Procure to Pay for Stock Items

• Operational Buyer
• Supply Planner
• Strategic Buyer
• Warehouse Manager
• Accounts Payable Accountant

Business Value of Procure to Pay for Stock Items

For midsized companies seeking greater sourcing effectiveness and procurement efficiency, the process of Procure to Pay for Stock Items, provides complete transparency in order to keep customer commitments while balancing stock levels with demand. You can grow profits by building an integrated, demand-driven supply chain.

SAP Business ByDesign helps efficiently manage the procure-to-pay process: From assigning the source of supply, procurement management, logistics through to matching shipments with invoices.

Key Benefits of Procure to Pay for Stock Items

• Automated sourcing and purchase order creation, which can be tailored to your business;
• Automated Invoice verification where user interaction is only for exception handling;
• Workload monitoring and reporting that drives process transparency supported by spend analytics;
• Alerts and exception handling for fast handling of non-standard requests;
• Integrated SAP Interactive Forms software (by Adobe®); collaboration support;
• Payments to suppliers are highly automated to achieve the highest possible  payment discounts taking the current liquidity situation into consideration;
• Built-in analytics that enable the purchasing department to supervise the full supplier life cycle by monitoring the supplier base.

Application

• SAP Business ByDesign

Continue to review the other Business Processen SAP Business ByDesign

Related Business Processes related to Procurement

• Procure to Pay for Stock Items
• Procure to Pay for Non-Stock Items
• Procure to Pay for Service Items

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