External Workforce Procurement via SAP Fieldglass (22K)

Activate the integration of SAP Fieldglass with SAP S/4HANA to support, automate, and extend SAP S/4HANA external worker and statement of work hiring and management processes.

You benefit with this integration when you digitize the processing of job postings and statements of work. After hiring an external resource, a work order is created in SAP Fieldglass. Purchase requisition and order creation are automatically triggered in SAP S/4HANA. When the project manager approves the external worker's submitted time, a service entry sheet is created in SAP S/4HANA through this integration. Finally, a supplier invoice is generated in SAP Fieldglass based on the purchase order and the service entry sheet. Once the supplier accepts this invoice, it’s posted to SAP S/4HANA for the accounts payable accountant to process.

Key Process Steps Covered

• Create purchase requisition in SAP S/4HANA for each job posting (after creation of work order) and statement of work
• Approve purchase requisition inside SAP S/4HANA (optional)
• Create purchase order for each work order in SAP S/4HANA 
• Approve purchase order inside SAP S/4HANA (optional)
• Submit time in SAP Fieldglass for manager approval
• Create service entry sheet in SAP S/4HANA 
• Propose invoice to supplier based on submitted time in SAP Fieldglass
• Post invoice in SAP S/4HANA after supplier approves invoice proposal

Benefits

• Enable timely and automated payment while reducing the cost and risk of outstanding payments
• Support accurate, consistent, and compliant booking of time and expenses for external workforce
• Increase productivity with integrated creation of purchase requisition, purchase order, service entry sheet, and supplier invoice
• Increase data consistency throughout the systems by replicating master data from SAP S/4HANA to SAP Fieldglass

Where is External Workforce Procurement via SAP Fieldglass(22K) being used?

This Scope item is used in the following way:

• As a management function of Invoice Management within Sourcing and Procurement Scope Item Group

Process flow of External Workforce Procurement via SAP Fieldglass (22K)

• Best Practices of SAP S/4HANA On Premise *1
• Best Practices of SAP S/4HANA Cloud *2
• Best Practices of SAP Analytics Cloud *2
• Best Practices of Robotics Process Automation(RPA) with SAP Leonardo *2

• RISE with SAP
• SAP S/4HANA Cloud
• SAP on Azure
• Business Process Management