Expense Reimbursement

Best Practice Scenario: Expense Reimbursement

For midsize companies who want to achieve control over their travel expenses, the process of Expense Reimbursement streamlines and automates the reimbursement cycle. You can reimburse your employees faster, monitor their business expenses and adherence to policies while efficiently processing the expense reports. Standard configuration contains all country-specific reimbursement rates and can be adapted according to the company-specific expense policy. The process is integrated seamlessly with Human Resources, Employee Self Services, Manager Work Center, Payment Processing, and Projects.
  • Claim expenses: simplified expense entry screens and pre-populated fields allow for an easy input of expense receipts
  • Expense reporting on behalf of the employee ensures a timely expense settlement
  • Review and approve expenses: configurable rules help to avoid excessive spending and provide flexibility in processing
  • Settle expenses: the reimbursement of expenses is automated via integration with payment processing

Process Flow details Expense Reimbursement


Roles involved to Expense Reimbursement

  • Accounts Payable Account

Business Value of Expense Reimbursement

For midsize companies who want to achieve control over their travel expenses, this scenario of Expense Reimbursement streamlines and automates the reimbursement cycle. You can reimburse your employees faster and monitor their business expenses and adherence to policies, while efficiently processing the expense reports.
SAP Business ByDesign helps efficiently manage expense and reimbursement: from expense report creation through to financial settlement.



The Business Flow of Expense Reimbursement within SAP Business ByDesign


Key Benefits of Expense Reimbursement


  • The integration with Human Resources, Employee Self Services, Manager work center, Payment Processing, and Projects streamlines the reimbursement process;
  • Simplified expense entry screens (according to the type of business expense) and pre-populated fields allow for an easy input of expense receipts;
  • Expense reporting on behalf of the employee ensures a timely expense settlement;
  • Intercompany expense reporting enables cost assignment across companies;
  • Expense reporting on mobile devices allows you to record and approve expenses wherever you are, thus helping you to speed up the reimbursement cycle;
  • Standard configuration contains all country-specific reimbursement rates and can be adapted according to the company-specific expense policy;
  • Configurable rules help to avoid excessive spending and provide flexibility in processing, for example, depending on the settlement amount the review and/or approval can be skipped.

Application

  • SAP Business ByDesign

Continue to review the other Business Processes SAP Business ByDesign


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